The e-Tax Office (Polish: e-Urząd Skarbowy, e-US) is an official online platform of the Polish tax administration that enables companies to handle many tax matters remotely—without visiting a tax office. For finance teams, it supports faster execution of routine obligations, better control of filings and payments, and more efficient communication with the authorities.
Key e-Tax Office functionalities for companies
From corporate tax settlements to official applications and correspondence, the platform consolidates essential services in one place—helping companies reduce administrative workload and keep tax processes well documented.
- Returns and settlements: submit and manage selected tax filings and applications, monitor processing status, and keep a clear record of submissions for your finance team.
- Payments and liabilities: make online payments for selected taxes (e.g., VAT and CIT) and other public-law charges, and track what has been paid and when.
- Official certificates and requests: submit applications (e.g., for a tax clearance certificate confirming no arrears) and receive documents electronically—useful for tenders, financing, and due diligence.
- Account data and history: review key information available in the system and the history of submitted items—supporting internal controls, audit trails, and continuity within the finance function.
- Electronic correspondence: send letters, explanations, and notifications to the tax office online and keep confirmation of submission—reducing the need for paper-based communication.
How to get started
Using the service is voluntary and free of charge. In practice, companies typically access e-US through authorized representatives (e.g., management board members, employees with relevant permissions, or external advisors). You can log in via the official podatki.gov.pl website or by using the dedicated mobile application.
Login methods
- login.gov.pl: sign in using a Trusted Profile (Profil Zaufany), e-ID card, or online banking—commonly used by company representatives to access public e-services.
- mObywatel app: quick login using a QR code—helpful for approving actions on the go.
- Tax data (limited access): in some cases, access may be possible using PESEL or NIP plus an income amount from a prior return; this method is typically limited to selected services (e.g., Your e-PIT) and may not cover full company workflows.
Practical tip: Consider using the e-Tax Office mobile app to stay on top of deadlines and notifications—especially when approvals or signatures depend on management availability.
If you want to set up an efficient process for your company (access, authorizations, filing workflows and correspondence), Leinonen Poland can support you, from onboarding and one-off submissions to ongoing tax compliance.
